Legal Billing Specialist

Cleveland, OH | Hybrid

Our client, a well-established national law firm, is seeking an experienced Legal Billing Specialist to join its Accounting team in Cleveland. This position is responsible for the accurate and timely processing of client invoices in accordance with client billing guidelines, attorney instructions, and firm policies.

The Legal Billing Specialist will collaborate closely with attorneys, legal assistants, and other team members to support the firm’s billing and revenue operations. The ideal candidate is detail-oriented, organized, responsive, and comfortable proactively communicating with attorneys and staff to resolve billing questions and discrepancies.

Key Responsibilities

• Generate and process prebills according to established procedures and timelines.
• Review and interpret attorney billing instructions and obtain clarification when needed.
• Ensure invoices comply with client billing guidelines, fee agreements, and firm policies.
• Prepare and deliver client invoices accurately and on time.
• Submit electronic invoices through client eBilling systems.
• Maintain billing instructions and relevant client information within the accounting system.
• Research, troubleshoot, and resolve billing discrepancies.
• Collaborate with attorneys, legal assistants, and accounting team members to address billing needs.
• Respond to requests for billing and payment history, time and cost-entry details, and other financial information.
• Maintain confidentiality of firm and client information.
• Participate in training and professional development to strengthen billing expertise.

Qualifications

• Minimum of 2 years of accounting or billing experience.
• Knowledge of electronic billing (eBilling) processes and vendor requirements.
• Familiarity with LEDES file formats.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize assignments in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Professional and responsive when working with attorneys and staff.
• Comfortable proactively reaching out to attorneys and other team members to obtain information and resolve billing issues.
• Proficiency with Microsoft Excel, Outlook, and Word.
• Ability to learn new accounting software and web-based applications.
• Ability to work effectively in a hybrid environment.

Preferred Qualifications

• Previous law firm or professional services billing experience.
• Experience with electronic billing platforms, vendor requirements, and client billing guidelines.
• Experience with SurePoint Legal Management System, Aderant, or similar legal accounting software.
• College coursework or a degree with an emphasis in accounting, finance, or a related field. Relevant professional experience may be considered in lieu of formal education.

What We're Looking For

• Detail-oriented and highly organized.
• Strong numerical aptitude.
• Comfortable taking initiative and following up with attorneys and support staff.
• Strong problem-solving skills and the ability to identify and resolve billing discrepancies.
• Responsive, professional, and service-oriented.
• Able to manage multiple assignments and deadlines simultaneously.
• Collaborative while also capable of working independently.
• Comfortable learning new technology and billing systems.

About the Opportunity

This is an excellent opportunity for an experienced billing professional to join the Accounting team of a well-established national law firm. The position offers exposure to sophisticated legal billing, electronic billing systems, and attorneys across a broad range of practice areas.

This position is based in Cleveland, Ohio, and follows a hybrid work schedule.