Operations Coordinator

Mostly Remote • Operations / Administrative Support • Full-Time

Our client is seeking an Operations Coordinator to support day-to-day operational, human resources, and administrative

functions across the organization.

The role handles recurring, lower-complexity work across the operations team, provides backup coverage during staff

absences, and supports annual compliance projects.

RESPONSIBILITIES

• Process routine disbursements such as PO box renewals and subscription updates, and route high-volume mail queues

• Assign, update, and track inventory and service items within QuickBooks to maintain ledger accuracy

• Document and maintain standardized billing and payment instructions for external consultants

• Process recurring operational bills and upload invoices to internal digital filing systems for accounting review

• Run routine reports from QuickBooks and internal tracking systems

• Serve as the primary point of contact for day-to-day employee benefits administration and inquiries

• Manage employee onboarding paperwork, coordinate background checks, and ensure employees have benefits and

leave resources

• Coordinate IT setup with outside vendors for new hires

• Provide backup coverage for financial operations, including reviewing payments during staff absences

• Create purchase orders and draft standard client and vendor contracts to support capacity overloads and staff leave

• Assist with contractor agreement execution, background checks, and documentation as needed

• Compile background documentation and complete calculations for the annual volume rebate process

• Gather payroll and operational data to support the annual workers' compensation insurance audit and renewal

• Partner with the Director to schedule and facilitate monthly virtual team events that support workplace engagement

QUALIFICATIONS

• Experience in an operations, administrative, or business support role

• Working knowledge of QuickBooks

• Familiarity with employee onboarding, benefits administration, and background check processes

• Comfort working with purchase orders, invoices, and standard contract documentation

• Strong attention to detail and accuracy in recordkeeping

• Ability to manage recurring tasks and multiple priorities independently

• Strong written and verbal communication skills

• Proficiency with Microsoft Office and digital filing systems

• Discretion in handling confidential employee and financial information

POSITION DETAILS

• Compensation: $30 per hour

• Work arrangement: Mostly remote